What to include in an office email and internet policy

Drafting an effective email use policy may be more complicated than a company might think. Here are some of the chief priorities:

– Create defined parameters on use of electronic systems for business and personal communications.

– Define when employees are permitted to remotely access company email systems.

– Forbid use of derogatory language, harassment and other nonprofessional communications in email and text messages.

– Prohibit use of company’s systems for personal endeavors.

– Do not allow private passwords for work-related accounts.

– Describe that an employee has no privacy rights and that the company can monitor all company electronic systems.

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– Elaina Smiley, Meyer, Unkovic & Scott, es@muslaw.com